Host a Virtual or Hybrid Event

Your audience is not limited to one room. With virtual and hybrid events, you can sell tickets to people anywhere in the world, then hand each one a private link to join when it is time. You bring the audience; Trankets handles the access.

[!info] Virtual and hybrid events are available on Pro and higher plans.

What You Will Learn

Set an event to Online or Hybrid
Add a meeting link from Zoom, Google Meet, Teams, or anywhere else
Give every ticket holder a secure, always-current join link
Change your link anytime — even mid-event — without emailing anyone

Step 1: Choose your event format

When you create or edit an event, open the Location step. Under Event format, pick the option that fits:

In person — a physical event at a venue (the default).
Online — a fully online event. No venue needed.
Hybrid — a physical venue and an online link for remote attendees.

Choose Online or Hybrid to turn on virtual hosting for the event.

Step 2: Add your meeting link

You can paste your link the moment you create the event, or add it later — whatever suits you.

To add or change it anytime, open your event, go to the Manage tab, and click Virtual event. Paste the link from your meeting tool of choice and save.

[!tip] You do not need the link ready before you start selling. Sell tickets first and add the link whenever you have it — even a few minutes before you go live. Attendees always receive the latest one.

You can also add access notes here — a passcode, dial-in number, or a line like "We start five minutes after the hour." Attendees see these right next to the join button.

[!info] If your online event has no link yet, your dashboard reminds you with a one-click shortcut to add it, so you never go live with an empty join page.

Step 3: How attendees join

After someone registers, Trankets gives them their own private join page. That page link travels with them everywhere:

In their registration confirmation email
In every event reminder you send
On their ticket page

When it is time, they open that page and tap Join to enter your meeting. Because the page belongs to each ticket holder and always points to your current link, two things happen automatically:

You never paste a raw meeting link into an email.
When you change the link, everyone gets the new one instantly — no re-sending, no confusion.

[!warning] The join page is personal to each attendee. Remind guests not to share it, so only your ticket holders get in.

Turn remote attendees into lasting growth

A virtual event is the top of your funnel, not the end of it. Everyone who registers is now an audience you own.

After the event, add your attendees to a newsletter and keep the conversation going. Those same people are the first to hear about your next product, your next event, and your next launch. One online session becomes a community that compounds.

Best Practices

[!tip] Set your meeting link before your first reminder goes out, so the reminder carries the join button straight to every attendee's inbox.

For recurring sessions, reuse the same event and just update the link each time.
Hybrid hosting is great for paid workshops: charge in-person and remote tickets, and everyone online still gets a seamless join page.
Keep your access notes short and action-oriented — what they need, right when they need it.

Next Steps

Setting Up Tickets — price your virtual seats and add tiers.
Managing Attendees — see who registered and follow up.

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