How to Create an Event
A step-by-step guide to creating an event on Trankets, from basic details to publishing.
Create an event page, check its registration settings and share its public link. Prepare the event name, start and end times, location and a clear description before you begin.
What You Will Learn
- Create an event and choose its permanent link
- Set the format: in person, online, or hybrid
- Control visibility and registration
- Find your way around the event dashboard afterwards
Step 1: Start a New Event
- Go to Events in your dashboard.
- Click Create Event. The create form opens as a full page with four tabs: Basics, Location, Details, and Settings.
Enter the event name, start date and end date. The end must not be earlier than the start. Review the displayed timezone before publishing; ticket sales dates are separate settings.
Step 2: Basics
| Field | Notes |
|---|---|
| Event Image | Cover image, shown on the event page and social previews. 1200 x 630 pixels works best. |
| Event Name | Public title shown on the event page and in emails. |
| Event link | Your event's URL ending, shown as trankets.com/events/your-link. Availability is checked live as you type. |
| Summary | Short teaser shown on discovery cards, search results, and link previews. |
| Category | Used for discovery filtering. |
| Start Date / End Date | Both dates are required, including for a single-day event. Check the displayed timezone. |
Step 3: Location and Format
The Location tab starts with one decision - Event format: In person, Online, or Hybrid.
- In-person and hybrid events get a location picker ("Where is your event?"), an optional venue name, and optional street address and directions.
- Online and hybrid events can take a meeting link and access notes now, or you can add them later from the event's Virtual event page. See Host a virtual event.
Step 4: Details
The rich-text description for your public event page. This is where you make the case: what happens, who it is for, why this one is worth their evening.
Step 5: Settings, Then Create
The Settings tab controls how the event behaves:
- Public Listing - shows the event on the discovery page. On by default.
- Public registration - anyone with the link can register. On by default.
- Total capacity, Show attendee count, and Currency visitors see first - covered in Event settings explained.
Click Create event. You land on your new event's dashboard, with the public link ready to share. (If you leave mid-way, the form warns you about unsaved changes.)
Finding Your Way Around
The event dashboard has three tabs:
- Overview - stats, your event links (public page, registration, check-in), and quick actions.
- Manage - cards for every working surface: Manage Tickets, Manage Attendees, Reminders, Email Analytics, Email Template, Invitation Page, FAQs, Categories & Tags, Seating, and Virtual event (for online and hybrid events).
- Settings - event configuration plus the Danger Zone (cancel or delete).
Add a calendar button to your website
If you have a website, you can let visitors save the event in their calendar:
- Open the saved event's Overview tab.
- Under Event Links, expand For your website.
- Leave Calendar provider set to Let visitors choose, then select Copy calendar link.
- Add a button or text link to your website, label it Add to calendar, and paste the copied link as its destination.
- Open the button on a phone and a computer. Visitors should see the event details and choices for Google Calendar, Apple Calendar and Outlook. They confirm saving in their chosen calendar.
If your website editor accepts HTML, expand Website button code and copy the prepared code instead. You can also select an individual provider when you want a Google-only, Outlook-only or calendar-file button. The complete link remains selectable if your browser refuses clipboard access.
The visitor-choice link reads the event's current saved details when opened. Replace Google or Outlook links pasted into your website after changing the event's title, dates or location. Entries people have already saved do not update automatically; this is not a calendar subscription.
Saving the date does not register the visitor, reserve a ticket or add them to your contacts. Keep a separate registration link where needed. Online joining details stay in the attendee access flow. Calendar links are unavailable for cancelled or inactive events, or when the saved start/end dates are missing. The end must be after the start for a calendar entry.
You can leave this section closed if you do not have a website. Normal event and registration sharing works as before.
Common Issues
- URL ending already taken. Event links are unique across Trankets - the form checks availability live and prompts you to adjust.
- Cannot save. Check the name, both dates and any field-specific error. For image failures, keep the original file, check the displayed size/type limit and retry when the connection is available.
- Event not visible on discovery. Check Public Listing in Settings. With it off, the event is only reachable via direct link - useful for private gatherings.